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Greenville Historic Preservation Commission
Greenville City Hall Council Chambers
December 13, 2016

  • 11:00 a.m. - Meeting called to order
  • Roll call of Commissioners: Benjy Nelken, Barry Piltz, Jessie Williams, Mary Williams. Cary Karlson was absent.
  • Recognize Guests: Kretschmar, Westly Smith, Andy Alexander and Walley Morse
Old Business
  1. Minutes from the November meeting were read and adopted.
  2. Bank Statement reviewed
  3. Kendrick Gear reported that the floor in the Depot is being laid according to plan.
  4. The Greenville Historic Preservation Commission requested that the council and board authorize us to enter into a contract with Kretschmar Realty, Inc. of Greenville, for the sole purpose of marketing and leasing the depot premises by the time of completion of its restoration, estimated to be in April or May, 2017. There will be no cost involved until the realtor acquires a lessor. At that time the commission will again come before your body for approval of tenant and the written terms of lease.
  5. Marketing/leasing costs begin at a fee of 6% of monthly rents, paid only after Lessor receives the first monthly rental payment, and said fee shall be paid to realtor for the term of lease and its first renewal term.
  6. Krestschmar will market the property at the depot located at 756 Washington Avenue. It is zoned in a light Industrial area, listed for an Icon Building. At 650 ft, it should rent for $1600 per month, GHPC is trying to attract local and national groups. The tenant will be asked to pay all utilities. Walley stated that the insurance should be included in the rent.
  7. The lessor tries to keep the expenses to a minimum, typically the tenant pays all of the utilities such as gas, lights etc. The lessor tend to provide a Certificate of Liability Insurance to protect themselves. Walley ask if the property is owned by the city and county is it under this insurance, or would that be an issue? Benjy stated if the building is owned by the city and county itís under an insurance policy already. You donít have to duplicate unless you want to. Walley asked about the rent? Kretschmar stated that was another issue.
  8. Andy stated for example the city insurance is 500 thousand in accordance with state law. Andy said the liability issues will end up being structured when the MOU is written up. Walley asked if we were talking about property and liability insurance.
  9. Benjy asked if we should sign a contract. Kretschmar answered sometime in the near future. Andy said he has had a discussion with Frank Power and they will come up with the answers for the contract for all three parties.
  10. A motion was made and seconded from the GHPC to the city and board of supervisors recommending that as joint owners of the property it should be listed with Kretschmar Realty, Inc. to market and lease the properties.
  11. Jessie asked when does the MOU need to be in. Andy stated certainly it needs to be in before the completion of the project.
  12. The GHPC needs to turn in the terms for the commissioners.
  13. Walley talked about the Bicentennial for year and the grants that are out there. The Mississippi Humanity Council has received a five hundred thousand grant from a variety of sources to fund this Bicentennial. They are written so you can get $10,000 for a worthwhile project. Walley stated that we are in the process with Benjy of taking the City Museum into a 501c3 and has done lot of the work to get that done. He is basically registered with the state, and he is waiting on confirmation with the IRS. Walley advised that thru Benjyís City Museum let us try to get a little money. Walley advised that he drew up the grant and sent it in the guy who later called him back and said he is not asking for much, why donít you wait and ask for a lot, you are only asking for $10,000 thousand dollars. Walley said that his program is not that big of course now it has gotten bigger. We applied basically for $3,000 and they came back with $1,500. The money is going to fund displays and traveling exhibits. We are going to mount it on easels so we can move it throughout the city. Walley wants the concept of here is the money, this is what happened to it, and this is where we are (from the plantation to the grave).
  14. Jessie advised that Greenville Reflection and Youth Development Museum would like to be part of the Bicentennial. GRYDM also wants help from the African American prospective. She advised that GRYDM already has its ordinance passed by the city, registered with the state, 501(c)(3), and is already on filed and accepted to be exempt with the IRS. Also, GRYDM wants the commission and city to help with the CLG Grant. The grant will help with the repair for the front porch, which will enable the organization to start the process to become a recognized state landmark.
  15. Walley said he needed to get authority from the commission to write any grants for the commission. Benjy made a motion and it was seconded by Barry on behalf of the commission for the CLG coordinator to write any grants for the commission.
  16. Walley wants to do something at the Elks lodge for veterans. Every November the lodge on Poplar Street does something for the veterans. Walley wants to tie in the Bicentennial with the veterans. He wants to open it up to the community instead of feeding 200 people you would feed 700 people. The date usually is November the 10th or 11th.
  17. Jessie advised that she wanted the city and coordinator to help work on the CLG Grant for GRYDM. Walley advised her to draft a proposal and document it to him.
  18. Walley inspects the Depot weekly.
  19. Added to agenda for December 13, 2016 sent in by Walley.
  20. The commission approved Walley Morse to apply for a CLG grant to partner with the Greenville City Museum in the Bicentennial Grant from Mississippi Humanities Council.
  21. Walley Morse was recognized as the new CLG coordinator for the Commission and MDAH.
  22. It was noted that the CLG yearly report had been submitted to Michelle Jones on Dec 1, 2016.
  23. Walley Morse, as the new on-site inspector for the Depot, will give an update on the depot and noted the project has to be finished by July 3, 2017.
  24. It was noted that Walley Morse is in the process of applying to MDAH for Mississippi Landmark status for the Greenville & Jewish Cemetery on the request of Warren Harper, cemetery superintendent for the Greenville Cemetery Association.
  25. It was noted that the 2017 is the Bicentennial year for the state of Mississippi. Mississippi was admitted to the Union Dec 10, 1817.
  26. The possibility of partnering with the Elks Lodge for a Bicentennial Dinner/banquet honoring the Bicentennial and local veterans in November 2017 was discussed.
  27. Walley was authorized to apply for a grant from King Daughters and Sons #2 in the commissions efforts to promote the Bicentennial.
  28. Walley was authorized to apply for a grant from Mississippi Humanites Council in the commissions efforts to promote the Bicentennial.

New Business

  1. Depot report
  2. Status of the Bicentennial progress
  3. Status on all grants
  4. Meeting Adjourned until January 10, 2017
— Minutes done by Jessie Williams, Secretary.

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